Exhibitor Resources

MCI USA is our housing and registration provider. Housing and Registration opens on Monday, May 12 at noon EDT.

Hargrove is NRPA’s general show contractor and manages the move-in and move-out process. You may rent carpet, flooring, tables, chairs and more from them by visiting your Hargrove online account.

Please visit the Hargrove NRPA website for more information. 

• Electrical, rigging, plumbing, cable, visit the Orange County Convention Center Portal
• Lead Retrieval by MCI – you must log into your NRPA Online Account and enter your alphanumeric password, then launch registration. First advance rate ends on 6/27.
• OCCC Exhibitor Information
• Audio-Visual: CCR Solutions
• Catering: Sodexo
• Wireless Services: Smart City Networks
• Internet Bandwidth Orders: Smart City Networks
• Plant and Floral Orders

• Booth Diagrams and Guidelines
• Booth Approval Islands 400’ SQF or larger, due Friday, June 20
• Booth Approval Stand Alone, due Friday, June 20.
• Insurance requirements
• Sample Certificate of Insurance
• Attendee Mailing List Order Form (premium exhibitors only)
• Meeting/Event Space Request (sign into your NRPA account or create one to request space)
• Animal Release Form

• Conference Sponsorships
• Exhibitor Checklist
• Important Contacts
• Move-in and Move-out Schedule & Show Hours
• NRPA Online Account for Payments and Exhibitor Registration
• NRPA Event Portal (online profile)
• NRPA Exhibitor Marketing Toolkit
• NRPA Exhibitor Toolkit Conference Graphics
• Pay Your Conference Invoices
• Find Your Booth and View or Update Your Listing

• Access all exhibitor webinar recordings here.
• 2025 NRPA Annual Conference Exhibitor Welcome Webinar
  • Download PowerPoint
• 2025 NRPA Island Exhibitors Webinar
  • Download PowerPoint