Exhibitor Resources

Click here to access important information about exhibitor work rules and frequently asked questions to help you plan your exhibit at the Pennsylvania Convention Center.

IMPORTANT: Please review the Structure Approval Process for the PCC to determine if you need a structural drawing with a sealed engineer stamp.

DOWNLOADABLE DOCUMENTS:

• PCC Exhibitor Work Rules
• 2026 Structure Approval Process

• Exhibitor Hall Hours and Move In Schedule
• Find Your Booth and View or Update Your Listing
• NRPA Exhibitor Marketing Toolkit
• Official exhibitor logo
• Social media graphics
• Email banner images
• NRPA Online Exhibitor Hub (for payments, badge registration, and online profile)
• Loom Recording: How to Use Your Exhibitor Hub
• Sponsorship Prospectus

Hargrove is NRPA’s general show contractor and manages the move-in and move-out process. You may rent carpet, flooring, tables, chairs and more from them by visiting your Hargrove online account.

Please visit the Hargrove NRPA website for more information.

MCI USA is our housing and registration provider. Please visit this link to make individual hotel room reservations for exhibitors.

ADVANCE SHIPPING:

Advance shipments will be received at the warehouse:

Tuesday, August 25 – Wednesday, September 23, 2026

Receiving Hours: Monday – Friday, 8:00 a.m. – 3:00 p.m. EDT

Items will be moved to site on overtime. A 50% overtime surcharge will apply.

Advance Shipping Address:
(Your Company Name & Booth Number)
2026 NRPA Annual Conference
c/o Hargrove
TForce Freight c/o
Marano 9820 Blue Grass Rd
Philadelphia, PA 19114

DIRECT SHIPPING:

Direct shipments will be received at show site beginning:

Sunday, September 27, 2026 at 8 a.m.

Shipments handled before 8:00 a.m. or after 4:30 p.m. Monday-Friday, or anytime Saturday, Sunday or holiday, will be assessed a 50% overtime surcharge.

Direct Shipping Address:
(Your Company Name & Booth Number)
2026 NRPA Annual Conference
c/o Hargrove
Pennsylvania Convention Center
Hall A-D
1101 Arch Street
Philadelphia, PA 19107

• Booth Approval Islands - 400 Sqf+
• Booth Approval - Stand Alone
• Booth Diagrams and Guidelines
• Exhibitor Checklist
• Exhibitor Policies and Guidelines
• Important Contacts
• Insurance Requirements
• Sample COI

Join NRPA and our partners for a series of webinars to help you prepare for a successful exhibitor experience at the 2026 NRPA Annual Conference.

PAST WEBINARS

• Let’s Get Started: Welcome, NRPA Exhibitors!
  An overview of important deadlines, resources and what to expect as an exhibitor.
  Download Presentation | Watch Recording


• Island Booths 400 Sq. Ft. and Larger: Booth Approval Requirements
  Learn about booth approval requirements and the submission process for qualifying island booths.
  Download Presentation | Watch Recording


• Inline Linear Perimeter Booth Guidelines and Diagrams
  Learn how to determine whether you have an inline booth and how to stay compliant with inline booth rules.
  Download Presentation | Watch Recording

UPCOMING WEBINARS

Rescheduled - TBD

• Meet the Pennsylvania Convention Center Team
  Learn what exhibitors can and cannot do during move-in and setup at the Pennsylvania Convention Center.
  Register Now

Thursday, July 23 | 1 p.m. EDT

• Meet NRPA’s General Service Contractor: Hargrove
  Learn about exhibitor services, logistics and important onsite information.
  Register Now

Thursday, August 20 | 1 p.m. EDT

• Engaging the NRPA Conference Attendee
  Tips and strategies for maximizing attendee engagement and booth traffic.
  Register Now

Thursday, September 17 | 1 p.m. EDT

• Know Before You Go
  Final reminders and important information before arriving onsite in Philadelphia.
  Register Now

Dates and topics are subject to change. Watch for future exhibitor announcements and updates.